Facilities Coordinator

THE ROOF GARDENS

The Roof Gardens is a social club in the sky, 100 feet above the streets of Kensington. Close to an acre of private gardens with views across London to the horizon, The Roof Gardens is a new generation members club.

A place of escape, bursting with wildflowers, olive and mulberry trees, grassy lawns and hidden nooks. An Art Deco gem created in 1938, The Roof Gardens has a legendary legacy. The Roof Gardens’ community is united by open-mindedness, optimism and kindness, not defined by background.

Summary of key activities:

• Support Head of Facilities with overseeing all property management and respective coordination- administrative or hands on.
• Assist Head of Facilities with contractor management, procurement, and project coordination.
• Manage contractors and vendors efficiently- admin elements as well as coordination on site.
• Support the maintenance of building systems, fabric, and safety compliance.
• Ensure communication across all TRG teams related to scheduled (and ad hoc) facilities related information.
• Manage and update Pronett (CAFM)- monitoring of incoming jobs, internal/external allocation and scheduling, as well as managing the back office operation of the system- setting up contractors, budgets, PPM schedules and compliance.
• Maintain accurate documentation of H&S, O&Ms, equipment, and training.
• Coordinate facilities and maintenance related procurement.
• Hold weekly inspection tours and host meetings with the Head of Facilities to report findings.
• Coordinate daily tasks allocation to the maintenance team and track and update status.
• Regular contact with the Head of Facilities to discuss any issues as and when they arise.

Skills and experience required:

• Prior experience of experience of 1st and 2nd line support
• Prior experience of supporting facilities department/ team in a similar environment/ industry is essential
• Awareness of hard & soft services, including both reactive and planned maintenance is essential
• Prior experience managing stakeholder and contractor relationship
• Prior experience coordinating projects
• Ability to work effectively across the Microsoft Office Suite
• Knowledge of coordinating CAFM or similar database systems
• High level of organisational skills with the ability to deal with conflicting priorities and deadlines
• IOSH Managing Safely or Equivalent Level 3 Accreditation desirable
• Sound knowledge of H&S and Compliance is essential
• Proactive with ability to work on own problem-solving initiatives
• Flexible with regards to working hours
• Attention to detail
• Enthusiastic, self starter with a ‘can do’ attitude

Our Benefits

• Competitive salary above market rate

• 30 days holiday, plus an extra ‘celebrate you day’ (increasing up to 33 days with each year of continuous service)

• A free meal during your shift

• Late night taxi allowance for safe travel

• Enhanced pension scheme with employer contributions

• Generous 'Refer a Friend' scheme

• Team socials to celebrate our successes

• Uniform and dry cleaning provided

• Access to Wagestream for financial well-being support

• 24/7 confidential well-being and mental health support

• Growth opportunities, both personally and professionally

• Breakout spaces with showers, secure storage, and areas to relax with colleagues

• One fully paid day each year for volunteering

We are a community united by attitude, curiosity and optimism, not defined by background. We celebrate individuality and free expression. It doesn't matter where you have come from, it's where you are going. The Roof Gardens is a welcoming place of acceptance where growth is nurtured, experiences are shared, stories are exchanged and ideas are born.

If you’d like to join us on the next chapter of The Roof Gardens, we’d love to hear from you.