Accounts Payable (fixed term)

Overview

One Aldwych is one of the very few hotels in London, or indeed the world that can say it is truly independent. We like to think we do things differently, always with a warm, friendly spirit. Our story is very much our own to write and we invite you to become part of the next chapter.

Designed to be more than just a place to lay your head, each suite and bedroom at One Aldwych embraces a contemporary, stylish character ready to host, cocoon and enchant. Bespoke furniture and fittings were either crafted by British manufacturers or pay homage to the sense of modern, independent Britishness that we represent.

We believe One Aldwych is the hotel for Londoners at heart, wherever they might be from. For the curious minded, you have access to the finest entertainment and cultural adventures, positioned as we are on the doorstep to galleries, museums, West End theatres and the famous Royal Opera House.

Our promise to you

• 28 to 32 days holiday per year (increase with years of service)
• Complimentary stay including a food and beverage experience
• Career planning - regular performance reviews
• £1,000 "Refer a Friend" scheme
• 50% Discount in Food and Beverage Outlets
• Cycle to work scheme or season ticket loan
• Uniform and meals on duty
• Discounted friends and family rates
• Employee assistance programme
• Reward programmes, long service awards and staff recognition incentives

What you will bring

• Our success is built on the strength of our independent spirit and the passion for high standards our employees bring and grow
• As part of our Finance team, you will strive to create memorable and personal experiences for our suppliers, guests as well as team members
• Meticulous - able to gage detail from our clients and equally able to record and present information to all parties meticulously
• Previous experience in Accounts Payable, or Finance in a luxury environment is an advantage
• Articulate in spoken and written English as well as be computer literate and familiar with SUN, Adeco and Microsoft Excel 

Your responsibilities

• Verify that all invoices are supported by duly approved purchase orders when required, signed receiving documentation and/or the approval of authorised management personnel
• Verify prices, quantities and extensions against purchase order as required and initial the invoice when verified. Bring any discrepancies to the attention of the Assistant Financial Controller
• Maintain alphabetical files by vendor containing complete invoices and back-up attached to the cheques/BACS remittance for efficient access after payment
• Process all accounts payable invoices through our systems
• Check vendor statements as they are received and resolve all discrepancies directly with the vendor
• Run the required reports at month-end to close the accounts payable cycle
• Prepare the journal entry for the accrual of invoices received after month-end closing and for goods and services received but not yet invoiced
• Maintain separate files for the purchases of all operating equipment items and capital items under the direction of the Controller or Assistant Controller.
• Dispatch all supplier cheques or BACS remittances after these have been correctly signed and married with the supplier vendor invoices, subject to cashflow requirements as directed by the Assistant Controller.
• Perform at least two BACS remittance runs per month to meet with all suppliers credit terms.