Payroll Officer (fixed term)

Overview

One Aldwych is one of the very few hotels in London, or indeed the world that can say it is truly independent. We like to think we do things differently, always with a warm, friendly spirit. Our story is very much our own to write and we invite you to become part of the next chapter.

Designed to be more than just a place to lay your head, each suite and bedroom at One Aldwych embraces a contemporary, stylish character ready to host, cocoon and enchant. Bespoke furniture and fittings were either crafted by British manufacturers or pay homage to the sense of modern, independent Britishness that we represent.

We believe One Aldwych is the hotel for Londoners at heart, wherever they might be from. For the curious minded, you have access to the finest entertainment and cultural adventures, positioned as we are on the doorstep to galleries, museums, West End theatres and the famous Royal Opera House.

Our promise to you

• 28 to 32 days holiday per year (increase with years of service)
• Complimentary stay including a food and beverage experience
• Career planning - regular performance reviews
• £1,000 "Refer a Friend" scheme
• 50% Discount in Food and Beverage Outlets
• Cycle to work scheme or season ticket loan
• Uniform and meals on duty
• Discounted friends and family rates
• Employee assistance programme
• Reward programmes, long service awards and staff recognition incentives

What you will bring

• Our success is built on the strength of our independent spirit and the passion for high standards our employees bring and grow
• As part of our Finance team, you will strive to create memorable and personal experiences for our suppliers, guests as well as team members
• Meticulous - able to gage detail from our clients and equally able to record and present information to all parties meticulously
• Previous experience in Accounts Payable, or Finance in a luxury environment is an advantage
• Articulate in spoken and written English as well as be computer literate and ideally being familiar with our Payroll system “ACCESS” and Microsoft Excel

Your responsibilities

• Process the monthly payroll using Hotel’s payroll system to ensure all staff are paid on the final working day of every month
• Administer the recording of the Hotel’s working time directive, i.e. timesheets.
• To ensure that all weekly time schedule forms are properly completed and approved by the Head of Department.
• To verify the regular hours, overtime, vacation leave, sick leave and other important information.
• To ensure that all deductions i.e. taxes, season ticket, loan of employees, voluntary pension contributions and others are deducted from employees.
• To ensure that all "status change" notices are duly authorised/approved.
• To reconcile monthly payroll costs and to prepare the journal entries for posting to the General Ledger.
• To prepare the monthly declarations of employees/employer payroll tax liabilities and submit for a timely payment.
• Manage employees’ pension schemes, dental, medical and life insurance covers
• To maintain an up to date, well organised files in support of all payroll input, tax and other withholdings
• To prepare at year end all legal reports and declarations to the various government institutions as requested by law and submit on time.
• Annual preparation P11D’s for all employees ensuring the latest legislation is being adhered too.
• To prepare the annual PSA calculations for submission to the DOF for review ensuring that all expenses are recorded under the appropriate taxable and non-taxable sections ensure that HMRC guidelines are followed.
• This list is not exhaustive