Wedding & Events Coordinator

Moonfleet Manor Hotel, nestled along the picturesque Jurassic Coast, is renowned for its elegance and warm hospitality. Our events are a blend of sophistication, creativity, and seamless execution. We seek an enthusiastic Wedding & Events Coordinator to join our team and orchestrate unforgettable experiences.

Role overview:

To oversee the planning of wedding and events for Moonfleet Manor Hotel ensuring all activities are consistently fulfilled to meet the requirements of our guests, business and team, sales are maximised, and upsell takes place as appropriate. You will play a key role in managing the hotel's events to ensure they are executed successfully. This is a part time permanent position, with 25 hours over 5 days, 9.30am – 2.30pm.

Key Responsibilities:

• Ensure the smooth running of all weddings and hotel events.
• Act as a point of contact for client’s post-contract, ensuring clear communication and understanding of their event needs.
• Collect necessary client details for event planning, including preferences, timelines, and special requests.
• To confirm final event details with the organiser such as menu and wine choices, and final requirements by drafting and sending their function sheet prior to the event date.
• Issue weekly function sheets to the internal teams.
• Work closely with the hotel teams to ensure they are set up according to client specifications.
• Remaining available for the events for any ad-hoc issues that may arise.
• Coordinate and conduct site visits at the hotel and ensure clients are provided with all necessary information regarding their enquiries.
• Post all event billing onto Opera post event and liaise with the accounts department.

To be successful in this role we are looking for someone who has:

• Previous experience in an events role - wedding planning experience is desirable
• Excellent organisational and coordination skills.
• Outstanding communication skills with internal team members and guests.
• Excellent communicator with the team and with guests
• Ability to work independently, prioritise tasks, and meet deadlines.
• Ability to deal calmly with pressure and unexpected situations, be a competent problem solver.
• Flexibility to work the hours as set by the business.

 

Why work with us?

• Our training and development is a little different here at LFH– we are certified by the Institute of Hospitality and offer our teams career progression by working with Umbrella Training.
• An extra day’s holiday for your birthday
• EarlyPay – Need to access some of your monthly salary a little early sometimes? No problem!
• Cycle to work scheme
• Help@Hand - Our online health and wellbeing service – Get same day remote GP appointments, Mental Health support and Physiotherapy on us.
• Life Assurance Benefit for peace of mind for your loved ones.
• Enhanced Maternity and Paternity packages
• Want to give back but never have the time? We will give you a paid day off for any volunteering or fundraising you would like to get involved in once a year
• The LFH Benefit Hub – Easily accessible employee discount platform for you to take advantage of at your favourite high street and online retailers
• 50% off Food and Beverage and the Spa across Luxury Family Hotels.
• Incredible discounted hotel stays for you, friends and family

Please ensure you check the hotel location as some of our hotels are hidden away and you will have to use your own transport to locate us!

 

Who are LFH?

Part of the Luxury Family Hotel Group, Moonfleet Manor Hotel is set overlooking the incredible Jurassic coastline offering our guests the perfect location for a coastal family getaway. 2023 has brought with it completion of a full renovation of our bedrooms making them extra special for our guests. We are dedicated to creating an inspiring space for our team members that is fun, all-inclusive, professional and rewarding – just as a career in hospitality should be!

Here at LFH we are an equal opportunities employer and strive to create a diverse and accessible workplace for all. We believe in a culture and inclusive team member experience that values people from all backgrounds, race and religions. We respect, value and embrace diversity and ensure everyone is recognised and respected, we celebrate our differences.