Finance Assistant

Surrounded by eleven acres of countryside and wooded valleys, Dalhousie Castle embodies the timeless charm of a storybook fairytale.

Accounts Payable
 Input and process invoices in the accounting systems.
 Request supplier statements and perform creditors reconciliation ensuring all invoices have been processed or request copies of missing invoices from the suppliers and process in the accounting systems.
 Handles queries to satisfaction of supplier.
 Filing of all invoices.
 Retaining of Food & Beverage invoices for stock count.
 Compiling creditor’s payment list and import file when approved.

Payroll & EPS
 Ensure all HR starter documents are issued to new starters and signed/completed forms are uploaded to EPS under the employee’s HR file.
 Ensure all changes have been recorded in EPS and submitted to designated payroll processing company for processing.
 Ensure all data within EPS is accurate and up to date
 Ensure all salary advances have been reflected so funds will be deducted from next pay run.
 Record any manual transactions needed and submit for processing to designated payroll processing company.
 Ensure all sickness is recorded within EPS, along with reasons, and scheduled accordingly to pull through for payroll processing
 Ensure all new starters are loaded within the system and new starter details are submitted to payroll processing company
 Any leavers termination pay is processed, and employees are terminated in EPS
 Calculate gratuities and allocate in accordance with the Hotel Policy.
 Any other payroll duties as and when required.
 Update revenue actuals & forecast in EPS & distribute reports accordingly.
 Ensure employees are setup on the hand scan linked to their EPS number.

Accounts receivable
 Post and allocate incoming payments in sales ledger.
 Contact clients and chase for payments, prepare and send out reminder letters and statements.
 Point of contact for clients for change requests (address, amounts etc.).
 Archiving client invoices.
 Following up on Credit Card charge backs.
 Set up of credit limits in PMS and control transfers to A/R.
 Request Credit Checks from HO for the granting of credit.

Cashiering
 Ensure that cashiering at the hotel level is correctly controlled and banking is accurately recorded and balanced daily.
 Ensure all banking is made timeously.
 Ensure Credit Cards are balancing and resolve any queries in operations.
 Ensure people are configured on POS.

Income audit
 Complete the daily revenue reconciliation ensure balancing to Trial Balance.
 Ensure POS & PMS balance.
 Reconciliation and issue of the House Account file, ensuring all are approved, and any queries followed up.
 Checking of nights income audit to ensure complete and follow up on any queries.
 Compile daily allowances spreadsheet.
 Prepare the information as required to be signed of by GM on a daily basis.

Food Flash Report
 Keep the food flash report up to date by capturing invoices received on a regular basis.
 Ensure weekly food flash is distributed on a weekly basis – every Tuesday & Friday.
 Ensure info on the food flash is updated and accurate, revenue, credits at cost from management accounts etc.

Month End Closing
 Ensure House account is updated both in time for stock takes and for month end journal.
 Compile month end journals as directed, such as the outstanding purchase orders, the invoices not processed on accounting systems, petty cash journal, and expense claims journal.
 Complete month end float counts.
 Complete any other tasks as required and requested.

Our Values

Transparency | We ensure clarity in communication so that there are no surprises
Ownership | We think and perform like owners
Driven | We have a constant desire for improvement
Investment in our People | We continuously invest in our people to ensure that they are the best that they can be

Benefits

• Pension Scheme
• Discounted Hotel Stays across our 7H Portfolio
• Discounted Food and Beverage across our 7H Portfolio
• Incremental Holiday Entitlement
• Development Opportunities
• Home tech scheme
• Save as you Learn scheme
• Cycle to work scheme
• Employee Assistance Programme
• One celebratory day per year off
• Retail & Gym Discounts