SENIOR FINANCE ASSISTANT

Nestled in the North Yorkshire countryside, Grantley Hall is a five-star, 17th-century property offering a blend of stately grandeur and contemporary luxury. A leader in luxury hospitality, it was the first UK hotel to achieve Hospitality Assured World Class Status and also received a Two MICHELIN Key Distinction in 2024. As a member of The Leading Hotels of the World and PoB Hotels, it features 47 opulent rooms and suites, five restaurants, three bars, an award-winning spa, and a cutting-edge gym, making Grantley Hall a truly distinctive luxury experience. The hotel is also a member of Forbes Travel Guide which recognises a commitment to service excellence across the globe.

Key Responsibilities

Revenue Reporting and Control

• Produce, review and circulate daily revenue reports, ensuring completeness and accuracy
• Monitor and reconcile revenue streams across systems (PMS/POS/other revenue feeds)
• Investigate revenue variances and resolve discrepancies with relevant departments
• Maintain and reconcile sales ledger and guest ledger accounts
• Prepare routine revenue journals and adjustments in line with agreed controls
• Support preparation of weekly revenue summaries, flash reports and KPI inputs
• Assist in developing and improving revenue reporting processes and templates

Banking, Cash and Card Reconciliations

• Co-ordinate daily banking processes and reconciliation routines
• Post bank statements and ensure timely resolution of differences
• Process and reconcile credit card payments (Visa/Mastercard/Amex)
• Maintain and reconcile clearing accounts and cash postings
• Prepare BACS/ad hoc payment documentation for approval and reconcile afterwards
• Support guest refund and customer refund processing within agreed limits

Purchase Ledger / AP and Supplier Management

• Matching and processing purchase invoices, ensuring accurate coding and approvals
• Ensure correct VAT coding of purchase invoices and compliance with VAT rules
• Process delivery notes and chase missing invoices
• Review supplier statements and resolve query items
• Correspond with vendors and respond to enquiries efficiently and professionally
• Support maintenance and control of the purchasing system
• Assist with aged creditors review and action planning

Month-End and Reporting Support

• Complete monthly ledger reconciliations and provide supporting schedules
• Assist with month-end close activities, including accruals and prepayments support
• Prepare variance analysis where required, highlighting risks and trends
• Provide supporting documentation for audits and internal reviews
• Ensure accounting records and finance systems remain accurate and up to date

Controls, Process Improvement and Team Support

• Assist with implementation and maintenance of financial controls and procedures
• Identify gaps, propose improvements and help drive process efficiency
• Act as a technical support point for Finance Assistants, sharing knowledge and guidance
• Support wider finance projects as required, including system or process changes
• Collaborate closely with finance colleagues and operational departments to maintain accuracy and timeliness
• Take ownership of assigned tasks and follow through to completion with minimal supervision
• Maintain confidentiality and professionalism when handling sensitive financial information

Key Skills, Qualities & Experience

• Strong written and verbal communication skills, able to liaise confidently across departments
• Excellent attention to detail and a high level of accuracy and integrity
• Strong analytical ability with experience in revenue reporting and reconciliations
• Proficient in MS Excel (including lookups, pivots, data checks) and Word
• Good working knowledge of accounting systems; Sage and Opera/POS/PMS knowledge desirable
• Experience in accounts payable, banking, ledgers and month-end routines
• Previous experience in a senior finance assistant or equivalent role
• Hospitality finance experience within a 4/5 star environment desirable
• Finance qualification (AAT or equivalent) desirable, or qualified by experience
• Able to plan and prioritise workload, meet deadlines, and remain calm under pressure
• Proactive and solutions-focused; identifies improvement opportunities and takes initiative
• Resilient and adaptable with a collaborative, supportive team approach

 

Benefits

Grantley Hall offers a wide range of benefits and opportunities for all employees:

• A monthly service charge - typically £2,400 annually
• 31 days holiday increasing to 33 days with length of service
• Access to earnings before payday (Wagestream)
• Free parking
• Complimentary meals when on duty
• Discounted modern and spacious live-in accommodation
• Celebrating success! Company parties, winter award ceremonies and team events and incentives through the year. We also celebrate training achievements, birthdays, babies, marriages and so much more…
• Team appreciation and wellbeing activities - Team member of the month awards, BBQ’s, ice cream van, team massages, competitions & prizes, seasonal gifts, flu jabs
• Grantley Hall discounts - 50% off food and 20% off beverage, £100 B&B for employees (£150 B&B for friends and family), 20% off spa and gift shop products
• Access to hundreds of exclusive employee benefits, rewards and discounts targeted specifically at the hospitality sector. We support our employees do more with their money and help their wellbeing be providing access to a wide range of stand out well being support.
• Discounted hotel stays with Pride of Britain hotels
• Complimentary bespoke uniform and annual shoe allowance
• Free sight tests for those eligible
• Onsite Team Gym with professional induction
• Refer a Friend Scheme where you can earn up to £1000
• 24/7 Employee Assistance Support line and online portal supporting ‘mind, money, move, munch’
• Grantley Academy to support your development
• Annual paid volunteering days