Groups Co-ordinator

Contract Type - Permanent
39 hours per week

Employment Type - Full Time

Amba Hotel Marble Arch

The 4 star Amba Hotel Marble Arch, located just off Oxford Street and a short walk from the West End and Hyde Park is the latest addition to Amba Hotels. With 692 stylish and spacious bedrooms, the latest technology and 13 meeting rooms, join an exciting and vibrant team to help deliver an excellent guest experience.

The Role


Deliver a warm welcome and ensure that all internal and external guests receive a quick, efficient and professional Front of House experience. Take reservations for all Hotel accommodation through all relevant booking channels, in line with the company Brand Standards.


  • Get to know regular guests and take steps to personalise guest stay to build guest loyalty.
  • Keep updated with hotel information including functions and VIP’s staying in-house.
  • Be able to recommend and give information on local attractions, theatres etc and make booking and reservations as requested by guests as well as being aware of current events taking place in the local area
  • Drive revenue by upselling products to all guests.
  • Ensure all correspondence checks are completed for the following day and ensure all reservations are accurate.
  • Assist Front Office and Finance with all related reservation correspondence Ensure all company and agents booked in at the hotel have credit where applicable.
  • Carry out daily check of on the day arrivals to ensure that rates are correct.
  • Assist Meeting and Events and Front Office in booking of day use and syndicate rooms.
  • Make sure all Advance Purchase reservations are charged.
  • Update and manage third party extranet sites as required.
  • Maintain and update guest / company / agent profiles in line with the reservations business process.
  • Send out Proposals, Contracts and Pro-forma invoices ensuring payments are received
  • Be responsible for Group bookings and all relevant process regarding these bookings
  • Compile group sheet and ensure necessary information is passed out to relevant departments.

What we look for


  • Highly Guest Focussed with a passion for great service and a drive for guest satisfaction
  • Comfortable in a font line role facing the public
  • Empathetic and able to build relationships
  • An open personality who is relaxed and natural in their interactions
  • Accurate with good attention to detail
  • Able to create a positive first impression and be an ambassador for the brand and glh
  • Can demonstrate commercial awareness within the context of their role

What's in it for you?

  • Competitive starting salary and Holiday entitlement
  • Discounted hotel rates for yourself and your family across glh. portfolio of hotels.
  • A huge range of online benefits which allows you to claim discounts and cash back with thousands of different retailers and service providers
  • The opportunity to work within an organisation committed to personal and career development
  • Pension and Healthcare schemes
  • Uniform (where applicable) and meals on duty