Love Your Style

Sample Assistant - Topshop (6 month FTC)

London

Competitive + Benefits

DAY TO DAY 

  • Look after stock, help to unpack, check off, and steam morning deliveries; track samples throughout their studio journey.
  • Identify and find solutions to issues encountered with product and scanning, including (but not limited to) wrong/no tickets, items that do not exist, wrong location.
  • Sort samples by department for stylists across multiple sets.
  • Take on the responsibility of important studio admin, working closely with the Studio Assistant.
  • Communicate important information between the studio, head office and external studio.
  • Take ownership of all stock queries.
  • Follow strict company guidelines and vigilantly monitor all stock movement.
  • Assist and receive direction from Studio Assistant and Production Coordinator.
  • Assist where needed across photography sets throughout the day to help keep the teams running smoothly and efficiently.
  • Ensure the studio is keep clean and tidy.
  • Chase Buying teams for samples while keeping communication open between departments
  • Handle incoming queries
  • Calmly handle and organise last minute/emergency shoots
  • Upkeep and stock checks of owned equipment and styling stock.
  • File and store information.
  • Create and maintain a process in Excel for managing sample trafficking, including images and inventory status, delivery dates, and other relevant data
  • Maintain ownership over the logistics for all samples, from shipment to receipt, problem-solving as necessary with Studio Assistant.
  • Maintain positive relationships with business partners such as suppliers
  • Administrative work such as maintaining styling wardrobe, supporting team scheduling and stock keeping paperwork.
 

MUST HAVES 

  • Previous fashion/retail sample management or studio experience is a plus
  • Ability to learn new software tools quickly
  • Ability to multitask in changeable environment
  • Works well independently with minimal supervision.
  • Position requires strong organizational skills to maintain control of sample merchandise.
  • Detail-oriented and able to manage large amounts of data accurately
  • Highly organized and process-oriented with experience creating and optimizing process
  • Proven track record of working under strict deadlines
  • Able to work quickly and accurately in a fast-paced environment
  • Excellent interpersonal and communications skills with the ability to influence others
  • A dedicated individual prepared to give 100% to get a job done right
  • A trustworthy team player who can integrate with various departments
  • Superb verbal and written communication
  • Proven ability to work under pressure and keep to deadlines.
  • Strong need to keep things orderly and tidy
  • Appreciation of fashion photography and its importance to ecommerce
  • Quality focused and good at taking initiative to suggest improvements
  • Strong Mac skills, experience Microsoft Excel and Word